Wärtsilä is leading the transition towards a 100% renewable energy future. We Wärtsilians help our customers unlock the value of energy transition by optimizing their energy systems and future-proofing their assets. Did you know Wärtsilä has delivered 73 GW of power plant capacity in 180 countries around the world, including 80 energy storage systems?

In this era of innovation and fast changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies with smart technology - together. Want to join the ride?

Export Documentation team is accountable for on time and accurate project invoicing as well as preparation and coordination of export documentation to secure smooth export and import.

We are now looking for Assistant Coordinator to the Export Documentation team for permanent position.
Location for the position is Vaasa, Finland.

Responsibilities
• On time and accurate project invoicing
• Preparation, collection and coordination of export documentation as required under Commercial Sales Contract and payment instrument if any
• Providing instructions for export clearance as well as following up that the export clearance is made and finalized correctly 
• Providing advice and instructions for both internal and external stakeholders regarding the shipment documents, export and import procedures and requirements as well as documents required under letter of credit and other payment securities
• Maintaining data and archiving information as well as documentation for internal and external stakeholders about shipments, export clearances and export documentation.
• Ensuring high quality, correctness and accuracy in the responsibility areas as well as compliance towards tax and customs authorities

Requirements
• Commercial Education
• Basic understanding of foreign trade, project invoicing, shipping documents, Incoterms, export and import procedures
• Basic understanding of Wärtsilä’s project business, financial procedures and payment terms used in Wärtsilä
• Good communication, coordination and team working skills as well as ability to work independently and proactively
• Good command in English. Fluency in Finnish or Swedish. Other language skills will be an advantage
• Knowledge and experience of SAP and M-Files
• Previous work experience with tasks related to project invoicing, export documentation and export procedures is seen as an advantage
• Big picture thinking and “ready to take an extra mile” attitude 
• Strong team player with positive attitude and customer focus

Why you and us
We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. 
We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition? 
You will be a part of a global organization with local presence and work in an exciting and dynamic working environment with highly motivated and skilled co-workers. We offer interesting and challenging work tasks, as well as personal and professional development in a great team.

Please apply by 26th of September, 2021.

For more information, please contact
Leena-Maria Ylinen
Manager / Export Documentation
Finance & Control 
leena-maria.ylinen@wartsila.com 

#LI-DNI

Last application date: 26/09/2021

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

All new Wärtsilä employees in Finland will attend occupational health check, including the drug test/screening. The legislation of the country followed when person is located outside of Finland.

This is Wärtsilä

Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our customers unlock the value of the energy transition by optimising their energy systems and future-proofing their assets. Our offering comprises flexible power plants, energy management systems, and storage, as well as lifecycle services that ensure increased efficiency and guaranteed performance. Wärtsilä has delivered 73 GW of power plant capacity in 180 countries around the world.
www.wartsila.com/energy

Wärtsilä is a global leader in smart technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation, total efficiency and data analytics, Wärtsilä maximises the environmental and economic performance of the vessels and power plants of its customers. In 2020, Wärtsilä’s net sales totalled EUR 4.6 billion with approximately 18,000 employees. The company has operations in over 200 locations in more than 70 countries around the world. Wärtsilä is listed on Nasdaq Helsinki. Find out more at www.wartsila.com