Project Administrator

Do you want to join CTS as Project Administrator?

About the role

The Project Administrator is responsible for ensuring the efficient day-to-day operation of site activities, including logistics, accommodation, office management, and employee support. This is a highly operational role requiring continuous on-site presence, strong coordination skills, and the ability to manage multiple time-sensitive tasks.

What you will do

Site Logistics & Daily Operations

• Coordinate daily vehicle usage, carpooling, and employee transportation.
• Support HR with employee accommodation coordination and related practical matters.
• Maintain and update employee rotation schedules.
• Coordinate site food and refreshment arrangements.
• Monitor purchase orders to ensure budget compliance.

Office, PPE & IT-Equipment Management

• Procure PPE, office supplies, and coordinate IT equipment needs.
• Maintain accurate inventories (PPE, IT, office assets).
• Ensure office spaces, storage rooms, and PPE areas are organized and functional.
• Collect deliveries and manage incoming orders and mails.

Onboarding, Offboarding & Employee Support

• Manage onboarding and offboarding processes on site.
• Provide daily support to employees (practical assistance, coordination, document handling).

Administration & Coordination

• Manage administrative communication
• Participate in HR coordination and weekly meetings
• Distribute important updates to employees and subcontractors
• Follow up on weekly reporting deadlines
• Approve and track invoices in PowerOffice

Who this is for

This role is a great fit for a proactive and well-organized person who enjoys being at the heart of day-to-day site operations. You are comfortable taking ownership, coordinating with different people, and keeping track of multiple practical matters at the same time. You thrive in a hands-on environment where priorities can change quickly and your ability to keep things running smoothly makes a real difference.

We wish you have

• Strong organizational and multitasking skills
• Ability to work independently in a fast-paced, operational environment
• Excellent communication and follow-up abilities
• High attention to detail and a problem-solving mindset
• Flexibility and willingness to handle both administrative and practical tasks
• A proactive and service-oriented approach
• Fluency in both written and spoken English

What we offer

We offer you a varied and hands-on role in an international working environment, where you will have an important part in keeping daily site operations running smoothly. You will have the opportunity to work with a diverse group of people and take ownership of a wide range of practical and administrative responsibilities. In addition to a competitive salary, we offer a lunch benefit and the opportunity to develop your skills and experience in a growing organization.

Location: Seinäjoki, Finland. Site-based role with daily presence on site required.