Site Administrator

Site Administrator

Location: Hamina, Finland Employment Type: Full-time, average 40 hours per week Working Schedule: 6-week working rotation followed by 2 weeks off, subject to applicable working time regulations

About the Role

We are seeking a highly organized and detail-oriented Site Administrator to support operations at a large-scale industrial construction project in Hamina, Finland.

The successful candidate will coordinate international employee onboarding, maintain site documentation, and facilitate effective communication between project management, contractors, and international technical teams.

Key Responsibilities

• Coordinate and manage onboarding procedures for international workers arriving at the construction site.
• Maintain, update, organize, and archive project documentation in accordance with company and client requirements.
• Facilitate communication the client, and international technical teams.
• Assist with monitoring employee working hours, shift rotations, and personnel records.
• Prepare and maintain administrative reports and site records.
• Support compliance with site access, confidentiality, data protection, and occupational safety procedures.

Candidate Requirements

• Relevant Experience: 1–2 years of experience in site administration, industrial project administration, or a comparable role.
• Industry Experience: Previous experience in large-scale industrial construction, data centre projects, or similar technical environments is highly desirable.
• Language Skills: Advanced English proficiency (C1 level or equivalent) in both written and spoken communication is required. Candidates must be able to communicate effectively with international technical teams and prepare accurate administrative reports and documentation.

Applicants are encouraged to provide a recognized English language certificate (IELTS, TOEFL, Cambridge English, or equivalent) or other evidence of their English proficiency.

• Specialized Knowledge: Practical understanding of working time records, shift rotations, overtime arrangements, and administrative procedures in industrial environments.
• Site Compliance: Familiarity with occupational safety procedures, site access requirements, and worker onboarding processes.
• Technical Skills: Good organizational skills, document management abilities, and proficiency in standard office software.
• Personal Skills: Strong communication skills, attention to detail, discretion, and the ability to work under deadlines.

We welcome applications from candidates who meet the requirements and can demonstrate the necessary skills and experience.