Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them. 

We're excited to announce that we're looking for an energetic and committed Administrative Coordinator to join our skilled Field Service Operations team in Vaasa, Finland. The role is offered as a 12-month fixed term contract, with potential for extension based on operational needs. Our team embraces a hybrid work model, so you’ll have the flexibility to work both remotely and at our STH office.

Your responsibilities for the role include, but are not limited to: 

• Coordinating travel-related documentation and permits.

• Managing IG invoicing tasks.
• Providing administrative support to Service Coordinators.
• Acting as the team’s point of contact for the implementation of new business-related applications.
• Collaborating with the FS Process Development team to enhance existing business applications.
• Supporting continuous improvement by developing and streamlining processes related to travel documentation administration.

The following will enable you to succeed in this role:

• BSc or MSc in Business Administration or similar, or qualifications gained through experience.
• Proven experience in administrative roles with similar responsibilities.
• Proficiency in SAP, CRM systems, and M-Files.
• Service mindset and commitment to delivering excellent customer service.
• Self-driven and proactive approach to work, identifying needs and taking initiative.
• Improvement-oriented mindset, with experience in process development.
• Systematic and structured way of working, with a sharp eye for detail.
• Ability to manage multiple tasks in a fast-paced environment and adapt flexibly to changing priorities.
• Collaborative team player approach with a friendly and supportive attitude.
• Fluent English language skills are required, proficiency in Finnish or Swedish is advantageous.

Contact & next steps:

Are you still wondering if you should apply and would like to get something clarified? Please reach out to Manager, FS Operations Johnny Asplund via email at johnny.asplund@wartsila.com with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).

Does this sound like the job for you? If yes, we hope to hear from you before the application deadline by submitting your application in our Career portal.

Application deadline: 24/06/2025 at 23:59 EEST

At Wärtsilä we value, respect, and embrace all our differences, and are committed to diversity, inclusion, and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

All new Wärtsilä employees in Finland will attend occupational health checks, including drug tests/screenings where applicable. When a person is located outside of Finland, the country's legislation is followed.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country. 

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18 000 professionals, in more than 200 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com. 

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