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Project Manager, Post-Award Services

Published date Today
Posted: Today
Company Aalto University
Company: Aalto University
Location Espoo
Location: Espoo

Aalto University is where science and art meet technology and business. We shape a sustainable future by making research breakthroughs in and across our disciplines, sparking the game changers of tomorrow and creating novel solutions to major global challenges. Our community is made up of 13 000 students, 400 professors and close to 4 500 other faculty and staff working on our dynamic campus in Espoo, Greater Helsinki, Finland. Diversity is part of who we are, and we actively work to ensure our community’s diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community.

We are now looking for a

Project Manager

to join Aalto University’s Reseach Services (Post-award services). In this position you will be responsible for the administration of major EU funded research projects coordinated by Aalto University. We wish that the selected person could start as soon as possible. The position is fixed-term until 31st of December 2025. 

Your role and goals

As a Project Manager your task is to manage the administration of large multipartner research projects coordinated by Aalto University. These international projects represent top-level scientific research and they are of key importance both to the University and the research team. While the researchers take care of the research content of the project, as a Project Manager you are in charge of the administration of projects from the grant agreement phase to final reporting in cooperation with the PI (Principal Investigator) professor, the project consortium and the financier (typically European Union). You are the link to other services provided by Aalto University during project lifetime.

You are the one who has the best knowledge of the administrative questions and requirements posed by the research funder and Aalto University as a host organization – for this reason, your job also includes training the researchers and Aalto service organization, and giving advice when needed.

Your network and team

You are part of Aalto´s Post-award Services team at Research Services and work closely with Pre-award Services, Academic Legal Services, Financial Services and other support services within Aalto University.

Your experience and ambitions

You have previous experience in the administration of externally funded research projects. We expect you to have a good knowledge on relevant funding instruments, e.g. Horizon 2020 and Horizon Europe. We prefer a doctoral degree.

In order to be successful as a Project Manager you have the ability to work independently, skills to manage large entities and high level organizational skills. You are able to search knowledge from different sources and to distribute and to interpret funding terms and conditions to academic researchers. Your cooperation, networking and communication skills are excellent. Your way of working is based on problem solving and you are customer oriented. In this position working proficiency in English is required and Finnish proficiency is considered as an advantage.

What we offer

We offer you an interesting and challenging job in an international academic environment in a well known university. You will be supported by our friendly colleagues with high level expertise with opportunity to develop your knowledge and skills in project management and funding.

Our vast array of professional development opportunities means you will grow and learn, having the chance to participate actively in staff trainings and development projects based on your interests and needs.

We work in a hybrid way, and we have flexible working hours. Your local workplace is in the renewed and lively campus area of Otaniemi, which has versatile services and good transportation connections.


If you want to join us, send your motivation letter and CV through our recruitment system no later than 6.12.2023.  If you are an Aalto employee, please apply via our internal Workday system > Internal Jobs. We may invite suitable candidates to an interview already during the application period.

If you wish to hear more about the position, you can reach out to Service Manager Jukka Hyvönen (tel. +358 50 476 8856 or email [email protected]). In technical questions related to the application please contact HR Partner Kirsi Söderlund, tel. +358 50 338 7437 or email [email protected].

Read more about working at Aalto:

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