Have you always wanted to work with an event production? Do you have an eye for detail and want to “keep all the threads in your hands”? If you said yes, read further! We have an exciting opportunity for an Event Production Coordinator to join our rapidly growing B2B organization and to work in our Helsinki office.  

Management Events offers business leaders from the Top500 companies the opportunity to join our exclusive business network -The Aurora Live network, where they can establish business connections, and get insights about the newest business trends from our keynote speakers. In 1-2-1 meetings, they also meet innovative IT companies which can help them with their upcoming projects.   

The Aurora Live network provides its members time well spent when staying relevant in today’s fast-paced world – content insights into the latest trends and topics, regular memorable live events including keynote speakers, workshops , and networking with peers across sectors. 

Now we are looking for an Event Production Coordinator  for the Aurora Live business network to plan, lead and produce events for our Finnish market from our Helsinki office.  

What we are looking for:  

• Eager go-getter. You have a sense of urgency and a genuine “can-do” attitude and is not afraid to take on a new challenge!  
• THE go-to person is you. On-site “Circus Ringmaster” during the event day. Whatever it is, you have it under control.  
• Multi-tasker planner at heart who can manage competing priorities efficiently. Loves a structured checklist and can deliver on deadline.   
• Eye for the visual and attention to detail. Understands the impact the small details can have. Not only can you execute smooth productions, they are also visually intriguing. 
• Team player by heart. People are excited to work with you due to your positive and friendly energy, even in tough and pressing situations! 
• Trusted collaborator. Able to effectively communicate and lead the internal team to ensure the event objectives. People have trust in you and your decisions!  
• Top customer service. A role model and team motivator on-site who coaches the team to give world-class customer service. 
• Cost Management. Understands tendering costs and event budgets. A cool-headed negotiator that ensures a high event margin. 
• We don’t need you to already know everything about B2B companies and B2B events. We need you to be eager to learn, curious, and proactive!  
• Speaking English fluently. Speaking Finnish is nice plus.

What will you spend most of your time on?  

• Being responsible for the event portfolio for our Finnish  market. Working alongside our other Event Production Managers in Helsinki and together ensure you have an attractive event portfolio. Sourcing intriguing venues, and planning surprising elements that create a lingering buzz amongst attendees.  
• Working in close cooperation with market leads and other customer journey stakeholders to ensure that what we deliver is in line with customer needs by providing insights on your expertise area – You are the event expert, and you know what is feasible and what will intrigue and exceed customers' expectations! 
• Leading the event execution with support from our other functions to ensure flawless production and finally see the result of your hard work. 
• Ensuring a seamless, engaging, and overall great customer experience before, during, and after the event makes our attendees want to come back for more! 

What we can offer you:  

• Have a direct impact on your products and results– you will get experience as a project manager and learn to collaborate with multiple teams
• You get a chance to grow and explore your skills in event production  
• A creative role where you are allowed to think “out of the box”  
• Great benefits (eg. Lunch voucher, health allowance, phone + laptop, bonus days, Friday bars, team activities, and yearly company trips)  
• Enjoy the passion of our internationally growing organization!  

More information about us and Aurora Live: https://managementevents.com/aurora-live/     

Interested? 

Please apply as soon as possible! Most potential candidates will be having a phone call with us and a few will proceed to the last phase, where you will meet our Event Production Team Manager.

For additional information, please contact Lotta Wuorenjuuri, Talent Acquisition Specialist [email protected] for your questions.